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AI WORKFLOW · 02
Exhibitor recruitment and document gaps
Sort exhibitor, product and import-related material into received, missing, decision-needed and overdue lists.
Expected outcome
Each case shows its owner, deadline, missing items, risks and next action.
IMPLEMENTATION SOP
Practical implementation process
Start with one real but de-identified data set, then use the test result to agree ongoing scope, cadence, access and fees.
- 01
Classify cases and products
Confirm the official source and bounded scope.
- Primary owner
- Business owner
- Step deliverable
- Scope and source list
- 02
Define the document checklist
Define required fields, status, access and approval conditions.
- Primary owner
- Business and approval owners
- Step deliverable
- Field, access and approval rules
- 03
Load authorised information
Run one test with de-identified real data and review differences and gaps.
- Primary owner
- AI preparation / human review
- Step deliverable
- First difference and gap report
- 04
Summarise follow-up and risk
AI prepares the draft or report; authorised staff review facts and risks.
- Primary owner
- AI draft / staff approval
- Step deliverable
- Pre-approval deliverable
- 05
Authorised staff decide progression
Record approval, version, owner and the next review date.
- Primary owner
- Authorised staff
- Step deliverable
- Version, approval and next-review record
READINESS CHECK
Information needed before starting
- Company and brand profile
- Specifications, quotation, Traditional Chinese label and samples
- Import-related files, deadlines and internal owner
- Non-public or human-decision-only fields
WORKING DOCUMENTS
Document toolkit you can open now
Open a document to view its recommended fields. These are starting templates; the working version is adapted to company process and access controls.
01Exhibitor and brand case sheetUnderstand each case through the same fields.Open documentClose document
Recommended fields
- 01Company and brand
- 02Country or region
- 03Contact
- 04Product category
- 05Target fair
- 06Purpose
- 07Internal owner
- 08Stage and deadline
02Product document checklistShow received, missing and decision-needed items.Open documentClose document
Recommended fields
- 01Product and specification
- 02Ingredients and allergens
- 03Quotation
- 04Traditional Chinese label
- 05Sample
- 06Import files
- 07Version and date
- 08Status and reviewer
03Follow-up and risk sheetManage missing items and schedule impact.Open documentClose document
Recommended fields
- 01Missing item
- 02Request and due dates
- 03Owners
- 04Fair or import impact
- 05Follow-up draft
- 06Professional review needed
- 07Result
DOWNLOADABLE TOOLKIT · v1.0.0
Fixed formats and compatible software
Start with the complete ZIP, or download Excel, Word or PDF separately. Traditional Chinese, Japanese and English are combined in each file, with version and approval fields included.
ZIPRecommendedComplete toolkit
Get Excel, Word, PDF and the usage guide together.
v1.0.0 · 2026-08-21 · 336 KB↓Excel .xlsxEditable working fileIncludes instructions and three ready-to-complete worksheets.
v1.0.0 · 2026-08-21 · 17 KB↓Word .docxFillable approval documentFor requirements, human review and approval records.
v1.0.0 · 2026-08-21 · 49 KB↓PDFReading and print editionA fixed layout for review, printing and internal briefing.
v1.0.0 · 2026-08-21 · 286 KB↓Excel is the editable operating file, Word is for completion and approval, and PDF is for reading and printing. No file contains macros or an automatic system connection. CSV is deferred until the real import schema is confirmed, avoiding a placeholder format that cannot be imported safely.
OFFICIAL SOFTWARE
Open with official software
This site does not host or repackage installers. Use the official sources below; Google Sheets can run directly in a browser.
HUMAN REVIEW · ACCESS
Human review and access boundaries
- AI does not decide import, sale or exhibitor eligibility
- Labelling, import and contracts require qualified or authorised review
- Case owners approve external follow-up
These are workflows available for assessment and phased introduction. They do not imply that the current website is connected to customer, order, inventory, finance, LINE or email systems. Data access, sending, automation, cadence, retention, fees and responsibility remain subject to testing and written scope.
START WITH ONE REAL WORKFLOW